Trip budget planner

Bring your own quotes and estimate the full group’s trip cost. Shared rooms and daily spending use different quantities.

Build your group’s trip budget

Currency

Enter all amounts in this currency. No exchange-rate conversion is applied. The quantities start with a two-person, seven-night example.

Accommodation per room per night

Unit amountRoom-nights

Food per person per day

Unit amountPerson-days

Return travel per person

Unit amountTravellers

Local transport per person

Unit amountTravellers

Activities per person

Unit amountTravellers

Mobile data per device

Unit amountDevices

Other costs for the group

Unit amountGroup

Reserve (%)

Trip cost breakdown
Category	Subtotal
Accommodation per room per night	HK$0.00
Food per person per day	HK$0.00
Return travel per person	HK$0.00
Local transport per person	HK$0.00
Activities per person	HK$0.00
Mobile data per device	HK$0.00
Other costs for the group	HK$0.00
Reserve (10%)	HK$0.00

Trip total: HK$0.00

Count the right units

One room for seven nights means seven room-nights. Two rooms for seven nights means fourteen. For two people eating over eight travel days, use sixteen person-days, even if the hotel stay is seven nights. Check whether a flight quote is return travel before multiplying it by the number of travellers.

Example: a room at HK$600 for seven nights costs HK$4,200. Food at HK$200 for two people over eight days costs HK$3,200. Two return journeys at HK$2,000 add HK$4,000. With no other entries, the subtotal is HK$11,400; a chosen 10% reserve brings it to HK$12,540. These are arithmetic examples, not destination price estimates.

Add taxes, booking fees, checked baggage, airport transfers, ticket charges and insurance where they apply. Put shared costs in the group row or divide them consistently; counting a shared booking once per traveller overstates the cost. Convert foreign quotes to one currency yourself using the rate and fees you expect to pay before entering them.

The worksheet starts with zero amounts so it does not present a made-up local price as a recommendation. Entries stay in this page and are not sent as analytics values. Print the completed breakdown to keep it with your travel documents.